p2-60questions

Which is a purpose of the quality theme?

To control uncertainty to improve the ability of the project to succeed

To establish mechanisms to control any unacceptable deviation

To establish the mechanisms to judge whether a project is desirable and achievable

To look for ways to improve the effectiveness of the management of the project

PRINCE2 mandates that the project board represents the primary stakeholder interests. Which principle does this follow?

Defined roles and responsibilities

Manage by stages

Focus on products

Learn from experience

What should be funded from a change budget?

Requests for change

A fallback plan

Actions to reduce a threat

The Change Authority

To which role should a Team Manager report an exception?

Project Assurance

Project Support

Project Board

Project Manager

Which is a minimum requirement for applying the risk theme?

To escalate identified threats to the project board

To establish a risk budget to fund responses to risks

To assign risk actionees to undertake planned risk responses

To record identified threats in a risk register

Which is an objective of the Managing a Stage Boundary process?

To review and, if necessary, update the Project Initiation Documentation

To ensure a periodic review is carried out to approve the products created within the completed stage

To enable the Project Board to commit resources and expenditure required for the initiation stage

To act as a break between those managing the project and those creating products

What is risk probability?

The scale of the risk should it occur

The probable effect on the project being able to deliver its objectives

A probable timeframe within which the risk may occur

A measure of the likelihood of the risk occurring

What is defined when deciding how to tailor PRINCE2 to suit the project?

When the project's outputs will be delivered

Which of the six tolerance areas will be included

When the project's progress will be reviewed

Which primary stakeholder interests will be represented

Which theme is applied to ensure that a project is desirable, viable and achievable?

Business Case

Progress

Organization

Risk

What is established within the Initiating a Project process?

The different ways that the project product can be delivered

That all of the information to develop the Project Brief is available

The formats for communicating project information to stakeholders

That any constraints which could affect the project have been removed

Which is an objective of the 'managing a stage boundary' process?

To implement actions to resolve tolerance deviations from the stage plan

To ensure that work on products allocated to the team for the next stage is authorized

To ensure that all threats and opportunities for the current stage have been closed

To request authorization to start the next stage

Which statement about the 'continued business justification' principle is CORRECT?

The justification for compulsory projects does not need approval

A formal business case document is mandatory

The chosen option must provide value for money

There must be no change to the reasons for a project

Which is an objective of the Starting up a Project process?

To prepare the Project Initiation Documentation for authorization to initiate the project

To confirm that there are no known restrictions that would prevent the project from being delivered

To ensure that all Team Managers understand their responsibilities

To obtain approval for the Project Plan from corporate or programme management

Which is a purpose of the Starting up a Project process?

To confirm to corporate management that quality expectations will be met

To establish whether the Project Plan can meet the required target dates

To create the Project Initiation Documentation so the project can be initiated

To ensure that the prerequisites for initiating the project are in place

What is a project outcome?

The result of the change derived from using the project's outputs

The reason for the project

A measurable improvement that is perceived as an advantage by one or more stakeholders

The project's specialist products

On which environment is PRINCE2 based?

Information technology

Customer/supplier

Programme

Procurement

Which is a feature of PRINCE2?

It promotes continual learning in organizations

It is designed to manage both projects and programmes

It is a method specifically designed for technical projects

It includes many motivational techniques

Which is a purpose of a project brief?

To document a common understanding of the starting point for the project

To confirm that the project is able to deliver the detailed business case

To capture lessons from previous projects

To define the quality techniques to be applied during the project

Which theme establishes mechanisms to monitor and compare actual achievements against those planned?

Progress

Plans

Quality

Change

Which aspect of project performance must be managed to avoid misunderstandings on what the project is to deliver?

Scope

Timescale

Risk

Costs

Which is a minimum requirement for applying the organization theme?

To ensure that the change authority is delegated

To ensure that the supplier resources are available

To ensure that all the responsibilities of the project board are fulfilled

To ensure the senior user verifies user requirements

In which situation might the Controlling a Stage process be used?

To manage the activities of a complex programme

To create an Exception Plan to replace the current Stage Plan

To manage a long initiation stage of a complex project

To organize support activities following the handover of products to operations

Which is one of the four integrated elements within PRINCE2?

Product descriptions

Processes

Role descriptions

Quality

Which is a purpose of an End Stage Report?

To summarize performance so that the Project Board can decide what to do next

To inform the Project Board when a Stage Plan is forecast to exceed tolerance levels

To summarize the quality management activities that are planned during the stage

To provide a summary of stage status to the Project Board at defined intervals

Which theme provides information on what is required, how it will be achieved and by whom?

Quality

Organization

Business Case

Plans

What is an Exception Report used for during the Managing a Stage Boundary process?

To capture a forecast to exceed Work Package tolerance

To examine the recommended actions that will contribute to the Exception Plan

To instruct the Project Manager to produce an Exception Plan

To capture the consequences of deviation beyond the stage tolerance

Which is a purpose of the risk management approach?

To summarize exposure to strategic, programme, project and operational risks

To recommend responses for each of the project risks

To define the techniques to be used when assessing project risks

To identify suitable risk owners for each of the project risks

Which is a purpose of the Closing a Project process?

To inform the Project Board that the final stage is about to start

To provide a fixed point at which acceptance of the project product is confirmed

To provide the Project Board with sufficient information to confirm continued business justification for the project

To define the handover procedures for the project's products

When should the Managing a Stage Boundary process be undertaken?

Close to the start of each management stage

At the end of the starting up stage

Close to the end of each management stage

At the end of the final stage

Which is a purpose of a Daily Log?

To update the Project Board on the progress of a stage

To record the products and activities planned for the stage

To record informal issues

To report on the status of the products produced during a stage

In a customer/supplier context, which is a responsibility of a supplier?

To deliver the benefits of the project

To deliver the outputs of the project

To provide the project mandate

To provide the requirements for the products

Which statement describes the Directing a Project process?

It ensures there are regular progress meetings

It covers the day-to-day activities of the Project Manager

It enables the Project Board to assure that there is continued business justification

It begins on completion of the Initiating a Project process

How is the project initiation documentation used during the 'closing a project' process?

It is updated to include relevant lessons from previous projects

It is used as the basis for comparing the original aim of the project against what was actually achieved

It provides the project product description for approval by the project board

It provides the controls for the final stage of the project

Which defines the sequence in which the project's products should be developed?

Product breakdown structure

Project Product Description

Product flow diagram

Product Description

Identify the missing words in the following sentence. The six aspects of project performance to be managed are [ ? ], costs, timescales and scope.

benefits, change, risk

change, quality, risk

benefits, change, quality

benefits, quality, risk

When is it confirmed whether a project's objectives have been achieved?

During the final end stage assessment

During the 'controlling a stage' process

During the 'managing product delivery' process

During the 'closing a project' process

Who does the senior user represent when making decisions?

The people or organizations that design the project's products

The people or organizations that benefit from using the project’s product

Project delivery teams

Corporate, programme management or customer

Which is an objective of the 'starting up a project' process?

To obtain approval for the project plan from corporate, programme management or customer

To confirm that there are no known restrictions that would prevent the project from being delivered

To prepare the project initiation documentation for authorization to initiate the project

To ensure that all team managers understand their responsibilities

In which process is authorization given to deliver the project's products?

Managing a stage boundary

Initiating a project

Directing a project

Starting up a project

What must be recorded in the project initiation documentation to meet the minimum requirements for applying the progress theme?

The overall approach to managing by exception

The levels of management control that will be used

The tailoring required for progress reports

The tolerance areas that will not be controlled

Which theme establishes mechanisms to monitor and compare actual achievements against planned achievements?

Quality

Plans

Progress

Change

Which statement applies to Stage Plans?

They are produced at the same time as the Project Initiation Documentation

They assist the Project Manager in day-to-day management and control of the project

They provide a baseline against which the Project Board monitors overall progress

They always have the same duration as the Project Plan

Which is a purpose of the 'starting up a project' process?

To ensure that the prerequisites for initiating the project are in place

To assemble the project initiation documentation so the project can be initiated

To confirm to corporate, programme management or customer that quality expectations will be met

To establish whether the project plan can meet the required target dates

Which process aims to ensure that during the project all parties understand the project objectives?

Initiating a project

Starting up a project

Managing product delivery

Directing a project

In which product are the time and cost tolerances defined for work that is managed by a Team Manager?

Work Package

Product Description

Stage Plan

Team Plan

What term is used to describe when a risk might occur?

Impact

Probability

Proximity

Evaluate

Where should a Project Manager record informal issues?

Daily Log

Checkpoint Report

Risk Register

Issue Register

What is a risk cause?

A positive consequence of an exploited opportunity

A known situation which creates uncertainty

An area of uncertainty that could create a problem

A negative consequence of a threat occurring

How does defining a product's quality requirements support the 'focus on products' principle?

By providing an explicit understanding of what the project must deliver

By providing the responsibilities for the project management team

By providing the justification for the project to be initiated

By providing the project's tolerances so that authority can be delegated

What is likely to be avoided by applying the 'tailor to suit the project' principle?

Procurement procedures

Project risks

Unnecessary management effort

Training

Which is an objective of the 'managing a stage boundary' process?

To review and, if necessary, update the project initiation documentation

To act as a break between those managing the project and those creating products

To ensure a periodic review is carried out to approve the products created within the completed stage

To enable the project board to commit resources and expenditure required for the initiation stage

Which process is used by a team manager to coordinate work on one or more of the project's products?

Controlling a stage

Initiating a project

Managing product delivery

Managing a stage boundary

PRINCE2 plans are designed to meet the needs of the different levels in the project organization. Why is this a benefit?

It improves communication and control

It ensures stakeholders are properly represented

It ensures that one plan will meet everyone’s needs

It reduces the levels of management required in the project organization

Which regular report provides the project board with a summary of stage status?

Checkpoint report

Product status account

Highlight report

Lessons report

What must be produced, as a minimum requirement for applying the plans theme?

A record of the major risks relating to the project plan

A hierarchy of all the products to be produced during a plan

A record of the issues that are being formally managed during a plan

A diagram showing the sequence of production of the planned products

Which process includes the acceptance and execution of project work by external suppliers?

Managing a Stage Boundary

Directing a Project

Managing Product Delivery

Controlling a Stage

Which is an objective of the Closing a Project process?

To capture the customer’s quality expectations

To ensure that all benefits have been achieved

To prepare for the final stage of the project

To check that all the project's products have been accepted by the users

Which process provides an interface with corporate or programme management?

Managing Product Delivery

Managing a Stage Boundary

Directing a Project

Controlling a Stage

Which process is triggered by the project manager's request to initiate a project?

Starting up a project

Directing a project

Initiating a project

Managing a stage boundary

Which statement describes the 'directing a project' process?

It begins on completion of the 'initiating a project' process

It covers the day-to-day activities of the project manager

It ensures there are regular progress meetings

It enables the project board to assure that there is continued business justification

60 Questions