p2-60questions

What is the trigger for the Starting up a Project process?

Outline Business Case

Project Plan

Project mandate

Project Brief

Which description is part of the PRINCE2 definition of a project?

A temporary organization created for the purpose of delivering business products

A finite number of activities grouped together to be managed as a unit

A specific element of work that a Project Manager agrees to deliver

A defined undertaking that requires organization and resources

Which is a minimum requirement for applying the risk theme?

To escalate identified threats to the project board

To establish a risk budget to fund responses to risks

To assign risk actionees to undertake planned risk responses

To record identified threats in a risk register

Which is an objective of the 'starting up a project' process?

To prepare the project initiation documentation for authorization to initiate the project

To obtain approval for the project plan from corporate, programme management or customer

To ensure that all team managers understand their responsibilities

To confirm that there are no known restrictions that would prevent the project from being delivered

Which is a task of product-based planning?

Design the plan

Prepare the schedule

Analyze the risks

Create the product flow diagram

What is a project outcome?

The result of the change derived from using the project's outputs

The reason for the project

The project's specialist products

A measurable improvement that is perceived as an advantage by one or more stakeholders

Which statement applies to Stage Plans?

They assist the Project Manager in day-to-day management and control of the project

They provide a baseline against which the Project Board monitors overall progress

They always have the same duration as the Project Plan

They are produced at the same time as the Project Initiation Documentation

Which is a minimum requirement for applying the organization theme?

To ensure the senior user verifies user requirements

To ensure that the supplier resources are available

To ensure that all the responsibilities of the project board are fulfilled

To ensure that the change authority is delegated

Which is a minimum requirement for applying the risk theme?

Risk checklists must be used to ensure risks are identified

A risk budget must be established for managing risks

A risk breakdown structure must be created

Identified threats and opportunities must be documented

Identify the missing words in the following sentence. Any change to the products agreed at the start of a stage is monitored as part of the [ ? ] process, on a day-to-day basis.

managing a stage boundary

closing a project

controlling a stage

directing a project

Which is a responsibility of the team manager role?

To review the tailoring approach and its implications for project controls

To review the highlight report for the previous reporting period

To accept authorized work packages from the project manager

To examine and escalate issues, taking necessary corrective actions

What makes a project a PRINCE2 project?

It has project processes that satisfy the objectives of PRINCE2 processes

It applies some of the PRINCE2 principles

It has a permanent project organization to deliver a long-term result

It has established technology to improve business as usual

Identify the missing words in the following sentence. If a baselined product requires modification, the recommended [ ? ] procedure, or equivalent procedure should be used.

quality control

exception management

issue and change control

risk management

Which two statements about tailoring are CORRECT? 1. Processes can be simplified or carried out in more detail. 2. Terminology can be changed to suit organizational standards. 3. Themes that are not relevant to the project can be excluded. 4. Project management team members can carry out any combination of roles.

1 and 4

2 and 3

1 and 2

3 and 4

Which is a purpose of the Starting up a Project process?

To establish whether the Project Plan can meet the required target dates

To confirm to corporate management that quality expectations will be met

To create the Project Initiation Documentation so the project can be initiated

To ensure that the prerequisites for initiating the project are in place

Which is a purpose of the change theme?

To assess and control a project's threats and opportunities

To ensure any potential changes to baselined products are controlled

To prevent changes to what was agreed in the project initiation documentation

To identify changes needed to the project as a result of acting on lessons

Which is a minimum requirement for applying the organization theme?

To appoint a business change manager as senior user when the project is part of a programme

To appoint and define the roles of team managers

To combine roles, where possible, to simplify the organization

To define the approach to engaging with stakeholders

Which theme establishes mechanisms to monitor and compare actual achievements against planned achievements?

Plans

Progress

Quality

Change

Which project management team role can authorize the premature closure of a project?

Project Assurance

Project Manager

Project Board

Project Support

PRINCE2 mandates that the project board represents the primary stakeholder interests. Which principle does this follow?

Learn from experience

Focus on products

Defined roles and responsibilities

Manage by stages

Which is a purpose of the quality theme?

To define the procedures for the control and modification of project products

To enable the assessment of continuing project viability

To establish mechanisms to judge whether the project remains desirable and achievable

To define how the project will ensure that its products are fit for purpose

What takes place during the 'closing a project' process?

The post-project benefits reviews are performed

The project closure notification is reviewed and approved

Ownership of the project's products is transferred to the customer

An end stage report is prepared for the final stage

Which is an objective of the Closing a Project process?

To prepare for the final stage of the project

To check that all the project's products have been accepted by the users

To ensure that all benefits have been achieved

To capture the customer’s quality expectations

If a work package is forecast to exceed its tolerances, how should a team manager inform the project manager?

By raising a risk

By submitting an exception report

By submitting an exception plan

By raising an issue

What is an advantage of applying the 'learn from experience' principle?

It allows the project board to delegate cost tolerances to the project manager

It allows the project team to fully understand their roles and responsibilities

It allows the project manager to delegate time tolerances to the team managers

It allows the project team to identify improvements to be made during the project

Which product summarizes progress and is used to decide whether to continue with the project?

Checkpoint Report

End Stage Report

End Project Report

Product Status Account

Which principle is being applied when a project product description is produced?

Focus on products

Continued business justification

Learn from experience

Manage by stages

Which is a purpose of the organization theme?

To implement the controls required to manage by exception

To plan the training needed for the delivery of the project

To define the structure of accountability and responsibilities on the project

To set the tolerance on the cost of resources

When should the Managing a Stage Boundary process be undertaken?

Close to the end of each management stage

At the end of the final stage

Close to the start of each management stage

At the end of the starting up stage

Which theme provides information on what is required, how it will be achieved and by whom?

Business Case

Organization

Plans

Quality

When should the project board request a decision from corporate, programme management or customer?

If the senior supplier or senior user needs to be changed

If it is forecast that project level tolerance will be exceeded

When the stage requires resources

When any request for change needs to be approved

Which process provides an interface with corporate or programme management?

Managing Product Delivery

Managing a Stage Boundary

Directing a Project

Controlling a Stage

Which is an objective of the quality review technique?

To update the status in the Configuration Item Record when a product is signed-off

To develop and improve the specification of a product through continuous assessment

To involve key interested parties to promote wider acceptance of the product

To agree any changes required to the baselined product

What should be funded from a change budget?

A fallback plan

Actions to reduce a threat

The Change Authority

Requests for change

Which is an objective of the Starting up a Project process?

To ensure that all Team Managers understand their responsibilities

To prepare the Project Initiation Documentation for authorization to initiate the project

To confirm that there are no known restrictions that would prevent the project from being delivered

To obtain approval for the Project Plan from corporate or programme management

Which statement describes the 'directing a project' process?

It enables the project board to assure that there is continued business justification

It begins on completion of the 'initiating a project' process

It covers the day-to-day activities of the project manager

It ensures there are regular progress meetings

Which is a purpose of the Risk theme?

To provide a way to record any complaints from stakeholders

To prepare the organization's risk management policy

To identify, assess and control any approved changes to the baseline

To enable proactive identification, assessing and controlling of uncertainty

What should be provided by corporate or programme management before the Starting up a Project process commences?

The Project Initiation Documentation

Authority to initiate a project

A Project Brief with details outlining the project approach

Sufficient information to identify the prospective Executive

Identify the missing word in the following sentence. A management stage can be longer when risk is [ ? ], typically in the middle of projects.

understood

higher

lower

complex

Identify the missing word in the following sentence. Quality [ ? ] defines the type of quality methods the project will use.

assurance

tolerance

control

planning

What is an Exception Report used for during the Managing a Stage Boundary process?

To examine the recommended actions that will contribute to the Exception Plan

To capture a forecast to exceed Work Package tolerance

To instruct the Project Manager to produce an Exception Plan

To capture the consequences of deviation beyond the stage tolerance

After the first stage, when are the Stage Plans for further stages produced?

At the start of the initiation stage

Near the end of the current stage

When creating the Project Plan

After completion of the current stage

Which is an objective of the 'managing a stage boundary' process?

To ensure that work on products allocated to the team for the next stage is authorized

To implement actions to resolve tolerance deviations from the stage plan

To ensure that all threats and opportunities for the current stage have been closed

To request authorization to start the next stage

What must the project board do, as a minimum requirement for applying the change theme?

Define a change authority

Agree acceptable corrective actions

Establish a change budget

Request a product status account

Which defines the sequence in which the project's products should be developed?

Product breakdown structure

Product flow diagram

Project Product Description

Product Description

When is it confirmed whether a project's objectives have been achieved?

During the 'closing a project' process

During the 'managing product delivery' process

During the 'controlling a stage' process

During the final end stage assessment

Which is a responsibility of the business representative on the project board?

To confirm the project delivers the required functionality

To ensure the project represents value for money

To set tolerance levels for the project

To check the required quality levels are achieved by the project's products

What should be provided by a project mandate?

A detailed business case

Terms of reference for a project

Tolerances for each management stage

A plan for the initiation stage

Which roles should NOT be combined?

It is considered low risk

It avoids stresses and strains between organizations

It maintains business as usual

It involves cross-functional teams

Who sets the project tolerances?

Executive

Project Manager

Project Board

Corporate/programme management

What is established within the 'initiating a project' process?

That all of the information to develop the project brief is available

The formats for communicating project information to stakeholders

That any constraints which could affect the project have been removed

The different ways that the project product can be delivered

Which management stages must a PRINCE2 project consist of, as a minimum?

Initiation, at least one stage for developing products, and a closing stage

At least one stage for developing products, and a closing stage

Starting up, initiation, and at least one other stage for the rest of the project

Initiation, and at least one other stage for the rest of the project

What must be produced, as a minimum requirement for applying the plans theme?

A record of the issues that are being formally managed during a plan

A diagram showing the sequence of production of the planned products

A hierarchy of all the products to be produced during a plan

A record of the major risks relating to the project plan

Which is a purpose of a project brief?

To confirm that the project is able to deliver the detailed business case

To capture lessons from previous projects

To document a common understanding of the starting point for the project

To define the quality techniques to be applied during the project

How does defining a product's quality requirements support the 'focus on products' principle?

By providing the justification for the project to be initiated

By providing the project's tolerances so that authority can be delegated

By providing an explicit understanding of what the project must deliver

By providing the responsibilities for the project management team

Which is a purpose of the risk management approach?

To summarize exposure to strategic, programme, project and operational risks

To recommend responses for each of the project risks

To identify suitable risk owners for each of the project risks

To define the techniques to be used when assessing project risks

Which is a purpose of the quality theme?

To establish mechanisms to control any unacceptable deviation

To control uncertainty to improve the ability of the project to succeed

To establish the mechanisms to judge whether a project is desirable and achievable

To look for ways to improve the effectiveness of the management of the project

Which document is used to identify interested parties that need to be informed of project closure?

Communication management approach

End project report

Change control approach

Project brief

What are the three recommended types of issue?

Request for change, problem/concern, and Issue Report

Off-specification, request for change and problem/concern

Request for change, Issue Report and risk

Off-specification, request for change and concession

Which is a purpose of the Benefits Review Plan?

To provide the reasons for the project, to put into the Business Case

To provide a schedule for measuring the achievement of benefits

To summarize project performance to date for the Project Board to decide what action to take next

To document the justification for the undertaking of a project

60 Questions