p2-60questions

Which takes place during the Closing a Project process?

The post-project benefits reviews are performed

Ownership of the project's products is transferred to the customer

An End Stage Report is prepared for the final stage

The project closure notification is reviewed and approved

What is used to identify any interested party who needs to be informed of project closure?

Project management team structure

Configuration Management Strategy

Communication Management Strategy

Project Brief

Which is an objective of the 'managing product delivery' process?

To ensure that work on products is authorized

To report progress to the project board

To sign off completed work packages

To ensure that the business case is kept under review

In which situation might the Controlling a Stage process be used?

To manage a long initiation stage of a complex project

To create an Exception Plan to replace the current Stage Plan

To manage the activities of a complex programme

To organize support activities following the handover of products to operations

Which is a benefit of applying the 'manage by stages' principle?

The project management team will understand the tolerances allowed

The key stakeholders in the project will have representation on the project board

The project management team will understand the customer's expectations

The project will have review and decision points so that progress can be assessed

Which statement describes the 'directing a project' process?

It begins on completion of the 'initiating a project' process

It covers the day-to-day activities of the project manager

It ensures there are regular progress meetings

It enables the project board to assure that there is continued business justification

How is the 'learn from experience' principle applied?

By defining the customer's expectations of the project's products

By delegating responsibilities to a different level of management

By reviewing the management of previous projects

By defining cost tolerances for project objectives

PRINCE2 mandates that the project board represents the primary stakeholder interests. Which principle does this follow?

Manage by stages

Focus on products

Learn from experience

Defined roles and responsibilities

Which statement about management stages is CORRECT?

A project can be scheduled without management stages

There can be more than one delivery step within a management stage

Delivery steps and management stages should end together

Several management stages can be scheduled to run at the same time

Which statement correctly describes project assurance and quality assurance?

Project assurance provides assurance to the project's stakeholders whereas quality assurance provides assurance to the wider corporate, programme or customer organization

Project assurance and quality assurance are both the responsibility of corporate, programme management or the customer

They are both independent of the project management team

They are both the responsibility of the project board, but project assurance may be delegated

Identify the missing words in the following sentence. The purpose of the [ ? ] process is to establish solid foundations for the project.

managing a stage boundary

directing a project

managing product delivery

initiating a project

Where should a Project Manager record informal issues?

Checkpoint Report

Issue Register

Risk Register

Daily Log

What is an advantage of applying the 'learn from experience' principle?

It allows the project team to identify improvements to be made during the project

It allows the project manager to delegate time tolerances to the team managers

It allows the project team to fully understand their roles and responsibilities

It allows the project board to delegate cost tolerances to the project manager

Which is a minimum requirement for applying the organization theme?

To define the approach to engaging with stakeholders

To appoint a business change manager as senior user when the project is part of a programme

To combine roles, where possible, to simplify the organization

To appoint and define the roles of team managers

What helps the Project Board to assess project viability at certain points, as defined in the Project Plan?

Creating Exception Reports when tolerances are threatened

Authorizing one stage at a time

Receiving regular Checkpoint Reports

Authorizing project closure

Which product provides the version number of all products in a particular stage?

Issue register

Product description

Configuration item record

Product status account

Which is an objective of the Initiating a Project process?

To prepare the plans for the subsequent delivery stages

To develop the corporate quality management system as part of the Project Initiation Documentation

To summarize how the organization's project management method will be tailored for the project

To request authority from corporate management to deliver the project

In which process is authorization given to deliver the project's products?

Directing a project

Managing a stage boundary

Initiating a project

Starting up a project

The use of which level(s) of plan is recommended by PRINCE2?

Project Plan and Stage Plan

Project Plan, Stage Plan, Team Plan and Exception Plan

Project Plan, Stage Plan and Team Plan

Project Plan

How is the 'manage by exception' principle applied?

By dividing the project into a minimum of two management stages

By providing lessons so that mistakes made in previous projects do not happen

By ensuring that the project continues to be desirable, viable and achievable

By setting controls to warn the higher level of management of potential problems

What must be recorded in the project initiation documentation to meet the minimum requirements for applying the progress theme?

The levels of management control that will be used

The overall approach to managing by exception

The tailoring required for progress reports

The tolerance areas that will not be controlled

Which statement about controls is CORRECT?

An exception report is a time-driven control

A checkpoint report is a time-driven control

A highlight report is an event-driven control

A daily log is an event-driven control

How is the Product Status Account used in the Closing a Project process?

To confirm how products are to be handed over to those who will maintain the products in their operational life

To confirm, for a planned closure, that all the project’s products have been approved

To confirm, for a premature closure, that all unfinished products are covered by concessions

To confirm that the project's products have been delivered within budget

What happens within the Managing a Stage Boundary process?

Progress is reviewed periodically against the Stage Plan

Business justification for the project is reviewed

Issue Reports created during the current stage are escalated

Approvals are provided for all completed products

Which is a purpose of an Issue Report?

To inform the Project Board of a forecast to exceed tolerance

To provide information on the number of quality problems found during the review of a product

To formally document the impact of a request for change

To capture information about uncertain events that may threaten the project objectives

Which is a purpose of the risk management approach?

To summarize exposure to strategic, programme, project and operational risks

To recommend responses for each of the project risks

To identify suitable risk owners for each of the project risks

To define the techniques to be used when assessing project risks

Identify the missing words in the following sentence. If a baselined product requires modification, the recommended [ ? ] procedure, or equivalent procedure should be used.

risk management

issue and change control

quality control

exception management

How many management stages should a PRINCE2 project consist of?

At least one management stage to cover the project and a closing stage

Initiation stage and at least one other management stage to cover the remainder of the project

Start up stage, initiation stage and a closing stage

Start up stage, initiation stage and at least one other management stage to cover the remainder of the project

Which is a reason why the 'defined roles and responsibilities' principle must be applied?

Because projects may have duplicated or inconsistent objectives

Because more than one function may be involved in the project

Because each project will have unique outputs

Because stages provide senior management with control points

Which statement describes the Directing a Project process?

It begins on completion of the Initiating a Project process

It covers the day-to-day activities of the Project Manager

It ensures there are regular progress meetings

It enables the Project Board to assure that there is continued business justification

If a work package is forecast to exceed its tolerances, how should a team manager inform the project manager?

By raising an issue

By submitting an exception plan

By submitting an exception report

By raising a risk

After the first stage, when are the Stage Plans for further stages produced?

Near the end of the current stage

After completion of the current stage

When creating the Project Plan

At the start of the initiation stage

How is the Project Initiation Documentation used during the Closing a Project process?

It provides the Project Product Description for approval by the Project Board

It provides the controls for the final stage of the project

It is used as the basis for comparing the original aim of the project against what was actually achieved

It is updated to include relevant lessons from previous projects

Which process enables the Project Board to be accountable for a project's success by enabling it to exercise overall control?

Managing a Stage Boundary

Directing a Project

Initiating a Project

Controlling a Stage

What should a risk budget be used to fund?

Producing risk summaries for inclusion in Highlight Reports

Responses to remaining open risks after the project has been closed

Capturing identified threats and opportunities in the Risk Register

Specific management responses to a project's threats and opportunities

Which statement about acceptance criteria is CORRECT?

Acceptance criteria should be agreed between the customer and the supplier

Acceptance criteria are used to produce the customer's quality expectations

After acceptance criteria are agreed, they CANNOT be changed

Acceptance criteria are less specific and precise than customer's quality expectations

In which process are Team Plans produced?

Managing a Stage Boundary

Controlling a Stage

Initiating a Project

Managing Product Delivery

Identify the missing word in the following sentence. PRINCE2 recommends three levels of [ ? ] to reflect the needs of the different levels of management involved in a project.

activity

plan

product

benefit

Which roles CANNOT be combined with the role of project assurance? 1. Project manager 2. Project support 3. Senior user 4. Executive

1 and 4

3 and 4

1 and 2

2 and 3

What are the three recommended types of issue?

Off-specification, request for change and concession

Off-specification, request for change and problem/concern

Request for change, problem/concern, and Issue Report

Request for change, Issue Report and risk

What is the trigger for the Starting up a Project process?

Project Brief

Outline Business Case

Project mandate

Project Plan

Which statement describes a threat to a project?

An event that has occurred resulting in a favourable impact on objectives

An event that has occurred resulting in a negative impact on objectives

An uncertain event that could have a favourable impact on objectives

An uncertain event that could have a negative impact on objectives

Which is a minimum requirement for applying the quality theme?

To define the project's approach to quality assurance

To define the use and format of quality records

To define the project's approach to project assurance

To define proxy measures that indicate achievable benefits

Which is a purpose of the quality theme?

To define how the project will ensure that its products are fit for purpose

To establish mechanisms to judge whether the project remains desirable and achievable

To define the procedures for the control and modification of project products

To enable the assessment of continuing project viability

Which is an objective of the 'managing a stage boundary' process?

To ensure that all threats and opportunities for the current stage have been closed

To implement actions to resolve tolerance deviations from the stage plan

To request authorization to start the next stage

To ensure that work on products allocated to the team for the next stage is authorized

What is a project outcome?

The reason for the project

The result of the change derived from using the project's outputs

The project's specialist products

A measurable improvement that is perceived as an advantage by one or more stakeholders

What must be recorded in the project initiation documentation to meet the minimum requirements for applying the progress theme?

The tolerance areas that will not be controlled

The levels of management control that will be used

The overall approach to managing by exception

The tailoring required for progress reports

Which statement about the 'continued business justification' principle is CORRECT?

The chosen option must provide value for money

The justification for compulsory projects does not need approval

A formal business case document is mandatory

There must be no change to the reasons for a project

When should the team manager produce a checkpoint report?

At the frequency agreed in the work package

On completion of the quality-checking activities for each product

When a work package is being negotiated

When reviewing how a stage is progressing

Which is one of the four integrated elements within PRINCE2?

Processes

Product descriptions

Quality

Role descriptions

Identify the missing word in the following sentence A purpose of the [ ? ] theme is to control any unacceptable deviations from the project's objectives.

Plans

Progress

Change

Risk

Which is a minimum requirement for applying the risk theme?

A risk budget must be established for managing risks

Risk checklists must be used to ensure risks are identified

Identified threats and opportunities must be documented

A risk breakdown structure must be created

What should be provided by corporate or programme management before the Starting up a Project process commences?

Sufficient information to identify the prospective Executive

Authority to initiate a project

A Project Brief with details outlining the project approach

The Project Initiation Documentation

Identify the missing word in the following sentence. A purpose of the [ ? ] theme is to control any unacceptable deviations from the project's objectives.

plans

risk

progress

change

Which is a purpose of the benefits management approach?

To document the justification for undertaking a project

To provide a schedule for measuring the achievement of benefits

To provide the reasons for the project, to put into the business case

To summarize project performance to date for the project board to decide what action to take next

Which theme is applied to ensure that a project is desirable, viable and achievable?

Business Case

Risk

Progress

Organization

Which is a purpose of the Controlling a Stage process?

To draft a plan for the next stage

To agree, perform and deliver project work

To agree tolerances for the stage

To take action so that the stage remains within tolerance

Which is a purpose of the business case theme?

To describe how products will be delivered that are fit for purpose

To establish mechanisms for managing issues that may impact the baseline

To establish methods to judge whether the ongoing project is justified

To assess and control uncertain events or situations

Which two statements about tailoring are CORRECT? 1. Processes can be simplified or carried out in more detail. 2. Terminology can be changed to suit organizational standards. 3. Themes that are not relevant to the project can be excluded. 4. Project management team members can carry out any combination of roles.

2 and 3

1 and 2

3 and 4

1 and 4

What is established within the Initiating a Project process?

The formats for communicating project information to stakeholders

That all of the information to develop the Project Brief is available

The different ways that the project product can be delivered

That any constraints which could affect the project have been removed

60 Questions