p2-60questions

What term is used to describe when a risk might occur?

Evaluate

Proximity

Impact

Probability

Which product provides an explanation of any deviations from the approved plans that are still within tolerance?

Benefits Review Plan

Project Initiation Documentation

End Stage Report

Lessons Report

What makes a project a PRINCE2 project?

It has a permanent project organization to deliver a long-term result

It has project processes that satisfy the objectives of PRINCE2 processes

It applies some of the PRINCE2 principles

It has established technology to improve business as usual

Which process enables an organization to understand the work that needs to be delivered before the project's approval?

Initiating a Project

Directing a Project

Controlling a Stage

Starting up a Project

What is used to identify any interested party who needs to be informed of project closure?

Project management team structure

Configuration Management Strategy

Project Brief

Communication Management Strategy

If a work package is forecast to exceed its tolerances, how should a team manager inform the project manager?

By submitting an exception plan

By submitting an exception report

By raising a risk

By raising an issue

Which is part of the PRINCE2 definition of a project?

The mechanism used to monitor and compare actual achievements against those planned

A temporary organization that is created for the purpose of delivering business products

Defined and agreed roles and responsibilities within an organization structure that engages stakeholder interests

A sequence of activities to manage product creation

When should the team manager produce a checkpoint report?

When a work package is being negotiated

At the frequency agreed in the work package

On completion of the quality-checking activities for each product

When reviewing how a stage is progressing

Which is an objective of the Closing a Project process?

To prepare for the final stage of the project

To capture the customer’s quality expectations

To check that all the project's products have been accepted by the users

To ensure that all benefits have been achieved

What is established within the 'initiating a project' process?

The formats for communicating project information to stakeholders

That any constraints which could affect the project have been removed

The different ways that the project product can be delivered

That all of the information to develop the project brief is available

Who does the senior user represent when making decisions?

The people or organizations that benefit from using the project’s product

Corporate, programme management or customer

The people or organizations that design the project's products

Project delivery teams

Which product summarizes progress and is used to decide whether to continue with the project?

Checkpoint Report

Product Status Account

End Stage Report

End Project Report

What must be recorded in the quality management approach, as a minimum requirement for applying the quality theme?

The quality tools and techniques to be used

The approach to managing project assurance

The definition of the quality records required

The project's approach to quality planning

Which is a purpose of the 'controlling a stage' process?

To take action so that the stage remains within tolerance

To draft a plan for the next stage

To agree tolerances for the stage

To agree, perform and deliver project work

Identify the missing words in the following sentence. If a baselined product requires modification, the recommended [ ? ] procedure, or equivalent procedure should be used.

quality control

exception management

risk management

issue and change control

Which is an objective of the 'managing a stage boundary' process?

To act as a break between those managing the project and those creating products

To enable the project board to commit resources and expenditure required for the initiation stage

To review and, if necessary, update the project initiation documentation

To ensure a periodic review is carried out to approve the products created within the completed stage

Which is a minimum requirement for applying the risk theme?

To establish a risk budget to fund responses to risks

To escalate identified threats to the project board

To assign risk actionees to undertake planned risk responses

To record identified threats in a risk register

Which is a purpose of the Benefits Review Plan?

To provide a schedule for measuring the achievement of benefits

To summarize project performance to date for the Project Board to decide what action to take next

To document the justification for the undertaking of a project

To provide the reasons for the project, to put into the Business Case

What should the Executive check before the project is initiated?

That the Project Plan has been approved

That the contribution of the project to corporate objectives is understood

That all Work Packages have been authorized

That the Project Initiation Documentation is complete

Which is a responsibility of the managing level within the project management team?

To appoint the roles in project management team

To approve the stage completion of each stage

To ensure that the products are produced within the constraints agreed with the project board

To set project-level tolerances

When should the project board request a decision from corporate, programme management or customer?

If the senior supplier or senior user needs to be changed

When any request for change needs to be approved

If it is forecast that project level tolerance will be exceeded

When the stage requires resources

Which statement correctly describes project assurance and quality assurance?

Project assurance and quality assurance are both the responsibility of corporate, programme management or the customer

They are both the responsibility of the project board, but project assurance may be delegated

They are both independent of the project management team

Project assurance provides assurance to the project's stakeholders whereas quality assurance provides assurance to the wider corporate, programme or customer organization

How many management stages should a PRINCE2 project consist of?

At least one management stage to cover the project and a closing stage

Initiation stage and at least one other management stage to cover the remainder of the project

Start up stage, initiation stage and a closing stage

Start up stage, initiation stage and at least one other management stage to cover the remainder of the project

How many tasks does the product-based planning technique describe?

Two

Three

One

Four

Which is a purpose of the organization theme?

To set the tolerance on the cost of resources

To define the structure of accountability and responsibilities on the project

To implement the controls required to manage by exception

To plan the training needed for the delivery of the project

Who is responsible for documenting any tailoring of work packages?

Project support

Executive

Project manager

Team manager

Which process aims to ensure that during the project all parties understand the project objectives?

Managing product delivery

Starting up a project

Directing a project

Initiating a project

Which is a purpose of the Risk Management Strategy?

To recommend responses for each of the project risks

To define the techniques to be used when assessing project risks

To summarize exposure to strategic, programme, project and operational risks

To identify suitable risk owners for each of the project risks

Which aspect of project performance must be managed in order to have a clear understanding of what the project is to deliver?

Scope

Costs

Risk

Timescale

In which process are team plans produced?

Managing product delivery

Managing a stage boundary

Controlling a stage

Initiating a project

Which is a purpose of a Quality Management Strategy?

To define the customer's quality expectations for the project

To define the quality standards to be applied to a project

To summarize the planned quality management activities

To identify the level of quality required for each of the project's products

In which process are Team Plans produced?

Controlling a Stage

Managing a Stage Boundary

Initiating a Project

Managing Product Delivery

Which roles CANNOT be combined with the role of project assurance? 1. Project manager 2. Project support 3. Senior user 4. Executive

3 and 4

1 and 2

2 and 3

1 and 4

Which is a purpose of the 'starting up a project' process?

To create the management products required to control the project

To ensure that there is authority to deliver the project's products

To do the minimum to decide whether it is worthwhile initiating the project

To understand the resources and costs to deliver the project's products

Who sets the project tolerances?

Project Manager

Project Board

Executive

Corporate/programme management

Which is a purpose of the business case theme?

To describe how products will be delivered that are fit for purpose

To establish mechanisms for managing issues that may impact the baseline

To assess and control uncertain events or situations

To establish methods to judge whether the ongoing project is justified

PRINCE2 plans are designed to meet the needs of the different levels in the project organization. Why is this a benefit?

It improves communication and control

It ensures that one plan will meet everyone’s needs

It reduces the levels of management required in the project organization

It ensures stakeholders are properly represented

Which characteristic distinguishes a project from regular business operations?

It produces benefits

It introduces business change

It incurs cost

It manages stakeholders

What is established within the Initiating a Project process?

The different ways that the project product can be delivered

That all of the information to develop the Project Brief is available

That any constraints which could affect the project have been removed

The formats for communicating project information to stakeholders

Which statement applies to Stage Plans?

They provide a baseline against which the Project Board monitors overall progress

They assist the Project Manager in day-to-day management and control of the project

They always have the same duration as the Project Plan

They are produced at the same time as the Project Initiation Documentation

Which product forms the 'contract' between the Project Manager and the Project Board for the project?

Project Initiation Documentation

Project Brief

Project Plan

Project Product Description

What is the trigger for the Starting up a Project process?

Outline Business Case

Project mandate

Project Brief

Project Plan

How is the Product Status Account used in the Closing a Project process?

To confirm that the project's products have been delivered within budget

To confirm, for a planned closure, that all the project’s products have been approved

To confirm how products are to be handed over to those who will maintain the products in their operational life

To confirm, for a premature closure, that all unfinished products are covered by concessions

Which is a step in PRINCE2's recommended approach to planning?

Baseline the project deliverables

Identify activities and dependencies

Implement responses for opportunities

Describe the means of communication for the project

Which product provides the version number of all products in a particular stage?

Configuration item record

Product status account

Issue register

Product description

What should be provided by corporate or programme management before the Starting up a Project process commences?

The Project Initiation Documentation

Authority to initiate a project

Sufficient information to identify the prospective Executive

A Project Brief with details outlining the project approach

Which activity can take place within the 'managing a stage boundary' process?

Produce an exception plan

Produce highlight reports

Authorize a stage plan for the next stage

Take corrective action within stage tolerances

Which describes the 'implement' step within the recommended risk management procedure?

The risk owner and the risk actionee carry out activities to control and deal with the risk

Project support allocates the risk budget to fund the selected risk responses

The project manager formulates the risk management approach

The risk owner decides the best response to control the risk

Which is a purpose of the Risk theme?

To provide a way to record any complaints from stakeholders

To prepare the organization's risk management policy

To identify, assess and control any approved changes to the baseline

To enable proactive identification, assessing and controlling of uncertainty

On which environment is PRINCE2 based?

Information technology

Programme

Procurement

Customer/supplier

According to the 'manage by exception' principle, what should be defined to establish limits of delegated authority?

Tolerances for the project

Costs of the project

Timescales for the project

Scope of the project

Which is a purpose of the Closing a Project process?

To provide a fixed point at which acceptance of the project product is confirmed

To inform the Project Board that the final stage is about to start

To provide the Project Board with sufficient information to confirm continued business justification for the project

To define the handover procedures for the project's products

What does the 'initiating a project' process provide?

Definition of the suppliers' obligations for controlling the work package delivery

Approval from the project manager for work to be started by delivery teams

Information for the project board to decide if the project is aligned to business objectives

Approval from the project board to proceed with the project, if it is worthwhile

Which is a recommended quality review team role?

Project Support

Senior User

Project Assurance

Presenter

Which is a purpose of the Starting up a Project process?

To establish whether the Project Plan can meet the required target dates

To create the Project Initiation Documentation so the project can be initiated

To confirm to corporate management that quality expectations will be met

To ensure that the prerequisites for initiating the project are in place

How is the 'learn from experience' principle applied?

By reviewing the management of previous projects

By defining the customer's expectations of the project's products

By defining cost tolerances for project objectives

By delegating responsibilities to a different level of management

Which statements apply to a stage plan? 1. It is produced for the project during the 'initiating a project' process 2. It is produced close to the time when the planned events will take place 3. It provides the basis for day-to-day control by the project manager 4. It provides the basis for control by the project board

1 and 4

3 and 4

1 and 2

2 and 3

Which two statements describe a highlight report? 1. It provides a summary of the stage status 2. It is used by the project board to monitor the progress of the stage and project 3. It is produced by the project manager when a new risk is identified . 4. It is used by the project manager to escalate an exception

3 and 4

1 and 2

1 and 4

2 and 3

What must be used, as a minimum requirement for applying the progress theme?

Stage authorization

Checkpoint reporting

Work package authorization

Highlight reporting

Which is a purpose of the risk management approach?

To recommend responses for each of the project risks

To identify suitable risk owners for each of the project risks

To summarize exposure to strategic, programme, project and operational risks

To define the techniques to be used when assessing project risks

60 Questions