p2-60questions

What is established within the Initiating a Project process?

The different ways that the project product can be delivered

The formats for communicating project information to stakeholders

That all of the information to develop the Project Brief is available

That any constraints which could affect the project have been removed

Which is an objective of the 'managing a stage boundary' process?

To request authorization to start the next stage

To implement actions to resolve tolerance deviations from the stage plan

To ensure that all threats and opportunities for the current stage have been closed

To ensure that work on products allocated to the team for the next stage is authorized

Which is a task of 'defining and analyzing products'?

Create the product flow diagram

Design the plan

Analyze the risks

Prepare the schedule

What is a project outcome?

The reason for the project

The project's specialist products

A measurable improvement that is perceived as an advantage by one or more stakeholders

The result of the change derived from using the project's outputs

Which management stages must a PRINCE2 project consist of, as a minimum?

Initiation, and at least one other stage for the rest of the project

Initiation, at least one stage for developing products, and a closing stage

At least one stage for developing products, and a closing stage

Starting up, initiation, and at least one other stage for the rest of the project

What happens within the Managing a Stage Boundary process?

Approvals are provided for all completed products

Progress is reviewed periodically against the Stage Plan

Issue Reports created during the current stage are escalated

Business justification for the project is reviewed

Which is a purpose of the 'starting up a project' process?

To confirm to corporate, programme management or customer that quality expectations will be met

To assemble the project initiation documentation so the project can be initiated

To establish whether the project plan can meet the required target dates

To ensure that the prerequisites for initiating the project are in place

Which two statements about tailoring are CORRECT? 1. Processes can be simplified or carried out in more detail. 2. Terminology can be changed to suit organizational standards. 3. Themes that are not relevant to the project can be excluded. 4. Project management team members can carry out any combination of roles.

2 and 3

1 and 2

3 and 4

1 and 4

Which statement correctly describes project assurance and quality assurance?

They are both the responsibility of the project board, but project assurance may be delegated

They are both independent of the project management team

Project assurance and quality assurance are both the responsibility of corporate, programme management or the customer

Project assurance provides assurance to the project's stakeholders whereas quality assurance provides assurance to the wider corporate, programme or customer organization

Which is a purpose of the organization theme?

To define the structure of accountability and responsibilities on the project

To set the tolerance on the cost of resources

To implement the controls required to manage by exception

To plan the training needed for the delivery of the project

What makes a project a PRINCE2 project?

It has project processes that satisfy the objectives of PRINCE2 processes

It has a permanent project organization to deliver a long-term result

It applies some of the PRINCE2 principles

It has established technology to improve business as usual

Who is responsible for documenting any tailoring of work packages?

Project support

Executive

Team manager

Project manager

Which is a purpose of the quality theme?

To establish mechanisms to control any unacceptable deviation

To control uncertainty to improve the ability of the project to succeed

To look for ways to improve the effectiveness of the management of the project

To establish the mechanisms to judge whether a project is desirable and achievable

What must be produced, as a minimum requirement for applying the plans theme?

A record of the major risks relating to the project plan

A hierarchy of all the products to be produced during a plan

A record of the issues that are being formally managed during a plan

A diagram showing the sequence of production of the planned products

What is an Exception Report used for during the Managing a Stage Boundary process?

To capture the consequences of deviation beyond the stage tolerance

To examine the recommended actions that will contribute to the Exception Plan

To capture a forecast to exceed Work Package tolerance

To instruct the Project Manager to produce an Exception Plan

Which statement about acceptance criteria is CORRECT?

After acceptance criteria are agreed, they CANNOT be changed

Acceptance criteria are used to produce the customer's quality expectations

Acceptance criteria are less specific and precise than customer's quality expectations

Acceptance criteria should be agreed between the customer and the supplier

To which role should a Team Manager report an exception?

Project Board

Project Manager

Project Assurance

Project Support

Which process provides an interface with corporate or programme management?

Managing a Stage Boundary

Managing Product Delivery

Controlling a Stage

Directing a Project

In which process are Team Plans produced?

Controlling a Stage

Managing a Stage Boundary

Initiating a Project

Managing Product Delivery

Which is a purpose of the benefits management approach?

To document the justification for undertaking a project

To summarize project performance to date for the project board to decide what action to take next

To provide a schedule for measuring the achievement of benefits

To provide the reasons for the project, to put into the business case

Which is an objective of the 'initiating a project' process?

To request authority from programme, corporate management or the customer to deliver the project

To summarize how the organization's project management method will be tailored for the project

To ensure that there is authority to initiate the project

To prepare the plans for the subsequent delivery stages

Which describes the 'implement' step within the recommended risk management procedure?

Project support allocates the risk budget to fund the selected risk responses

The risk owner decides the best response to control the risk

The risk owner and the risk actionee carry out activities to control and deal with the risk

The project manager formulates the risk management approach

Which is a purpose of an Issue Report?

To provide information on the number of quality problems found during the review of a product

To formally document the impact of a request for change

To inform the Project Board of a forecast to exceed tolerance

To capture information about uncertain events that may threaten the project objectives

Which activity can take place within the 'managing a stage boundary' process?

Authorize a stage plan for the next stage

Take corrective action within stage tolerances

Produce an exception plan

Produce highlight reports

Which is a purpose of the Risk Management Strategy?

To identify suitable risk owners for each of the project risks

To define the techniques to be used when assessing project risks

To recommend responses for each of the project risks

To summarize exposure to strategic, programme, project and operational risks

Which is one of the six aspects of project performance that needs to be managed?

Progress

Security

Change

Risk

How is the project initiation documentation used during the 'closing a project' process?

It provides the project product description for approval by the project board

It provides the controls for the final stage of the project

It is updated to include relevant lessons from previous projects

It is used as the basis for comparing the original aim of the project against what was actually achieved

What is an advantage of applying the 'learn from experience' principle?

It allows the project team to fully understand their roles and responsibilities

It allows the project team to identify improvements to be made during the project

It allows the project board to delegate cost tolerances to the project manager

It allows the project manager to delegate time tolerances to the team managers

In which situation might the Controlling a Stage process be used?

To organize support activities following the handover of products to operations

To manage the activities of a complex programme

To create an Exception Plan to replace the current Stage Plan

To manage a long initiation stage of a complex project

What is an output?

The result of the change derived from using the project's products

The measurable improvement resulting from an outcome

Any of the project's specialist products

A negative outcome

Which is a recommended response type for an opportunity?

Transfer

Reduce

Fallback

Reject

Which is a step in PRINCE2's recommended approach to planning?

Implement responses for opportunities

Describe the means of communication for the project

Baseline the project deliverables

Identify activities and dependencies

Which roles CANNOT be combined with the role of project assurance? 1. Project manager 2. Project support 3. Senior user 4. Executive

1 and 2

1 and 4

3 and 4

2 and 3

Identify the missing words in the following sentence. The customer’s quality expectations are a statement [ ? ].

about the project product

of prioritized needs

about individual products

of measurable definitions

What are the three recommended types of issue?

Request for change, problem/concern, and Issue Report

Off-specification, request for change and problem/concern

Request for change, Issue Report and risk

Off-specification, request for change and concession

Which is a responsibility of the business representative on the project board?

To ensure the project represents value for money

To set tolerance levels for the project

To confirm the project delivers the required functionality

To check the required quality levels are achieved by the project's products

Which takes place during the Closing a Project process?

An End Stage Report is prepared for the final stage

Ownership of the project's products is transferred to the customer

The post-project benefits reviews are performed

The project closure notification is reviewed and approved

Identify the missing word in the following sentence. PRINCE2 recommends three levels of [ ? ] to reflect the needs of the different levels of management involved in a project.

product

activity

plan

benefit

Where should a Project Manager record informal issues?

Issue Register

Risk Register

Checkpoint Report

Daily Log

What is likely to be avoided by applying the 'tailor to suit the project' principle?

Training

Unnecessary management effort

Project risks

Procurement procedures

Which is an objective of the Starting up a Project process?

To ensure that all Team Managers understand their responsibilities

To prepare the Project Initiation Documentation for authorization to initiate the project

To obtain approval for the Project Plan from corporate or programme management

To confirm that there are no known restrictions that would prevent the project from being delivered

In which product are the time and cost tolerances defined for work that is managed by a Team Manager?

Team Plan

Product Description

Work Package

Stage Plan

Which statement about project stakeholders is CORRECT?

All stakeholders must be identified at the start of the project

All stakeholders are external to the corporate organization

All stakeholders are members of the project board

All three principle categories of stakeholder have their interests represented by the project board

Identify the missing word in the following sentence. A purpose of the [ ? ] theme is to control any unacceptable deviations from the project's objectives.

progress

plans

change

risk

Which process provides the project board with the information it requires in order to commit resources to the project?

Initiating a project

Directing a project

Managing product delivery

Controlling a stage

Which is a purpose of the 'starting up a project' process?

To do the minimum to decide whether it is worthwhile initiating the project

To ensure that there is authority to deliver the project's products

To create the management products required to control the project

To understand the resources and costs to deliver the project's products

Which statement applies to Stage Plans?

They assist the Project Manager in day-to-day management and control of the project

They are produced at the same time as the Project Initiation Documentation

They provide a baseline against which the Project Board monitors overall progress

They always have the same duration as the Project Plan

PRINCE2 plans are designed to meet the needs of the different levels in the project organization. Why is this a benefit?

It ensures stakeholders are properly represented

It ensures that one plan will meet everyone’s needs

It reduces the levels of management required in the project organization

It improves communication and control

Which is a purpose of the Benefits Review Plan?

To provide the reasons for the project, to put into the Business Case

To provide a schedule for measuring the achievement of benefits

To document the justification for the undertaking of a project

To summarize project performance to date for the Project Board to decide what action to take next

Which regular report provides the project board with a summary of stage status?

Highlight report

Product status account

Lessons report

Checkpoint report

Which is a purpose of an End Stage Report?

To summarize performance so that the Project Board can decide what to do next

To provide a summary of stage status to the Project Board at defined intervals

To summarize the quality management activities that are planned during the stage

To inform the Project Board when a Stage Plan is forecast to exceed tolerance levels

Which is a minimum requirement for applying the quality theme?

To define proxy measures that indicate achievable benefits

To define the project's approach to quality assurance

To define the project's approach to project assurance

To define the use and format of quality records

Who sets the project tolerances?

Executive

Project Manager

Project Board

Corporate/programme management

How is the Project Initiation Documentation used during the Closing a Project process?

It is used as the basis for comparing the original aim of the project against what was actually achieved

It provides the Project Product Description for approval by the Project Board

It is updated to include relevant lessons from previous projects

It provides the controls for the final stage of the project

Which product summarizes progress and is used to decide whether to continue with the project?

End Project Report

Checkpoint Report

Product Status Account

End Stage Report

Which is an objective of the 'closing a project' process?

To ensure that all benefits have been achieved

To prepare for the final stage of the project

To capture the customer’s quality expectations

To check that all the project's products have been accepted by the users

In a customer/supplier context, which is a responsibility of a supplier?

To deliver the outputs of the project

To provide the project mandate

To deliver the benefits of the project

To provide the requirements for the products

Which is a purpose of the business case theme?

To describe how products will be delivered that are fit for purpose

To establish methods to judge whether the ongoing project is justified

To assess and control uncertain events or situations

To establish mechanisms for managing issues that may impact the baseline

Which is an objective of the quality review technique?

To agree any changes required to the baselined product

To develop and improve the specification of a product through continuous assessment

To update the status in the Configuration Item Record when a product is signed-off

To involve key interested parties to promote wider acceptance of the product

What should a risk budget be used to fund?

Producing risk summaries for inclusion in Highlight Reports

Specific management responses to a project's threats and opportunities

Capturing identified threats and opportunities in the Risk Register

Responses to remaining open risks after the project has been closed

60 Questions