p2-60questions

Which description is part of the PRINCE2 definition of a project?

A defined undertaking that requires organization and resources

A specific element of work that a Project Manager agrees to deliver

A finite number of activities grouped together to be managed as a unit

A temporary organization created for the purpose of delivering business products

Which is a feature of PRINCE2?

It includes many motivational techniques

It promotes continual learning in organizations

It is a method specifically designed for technical projects

It is designed to manage both projects and programmes

How is the 'manage by exception' principle applied?

By ensuring that the project continues to be desirable, viable and achievable

By providing lessons so that mistakes made in previous projects do not happen

By setting controls to warn the higher level of management of potential problems

By dividing the project into a minimum of two management stages

In which process is authorization given to deliver the project's products?

Managing a Stage Boundary

Starting up a Project

Initiating a Project

Directing a Project

Which is an objective of the Managing Product Delivery process?

To ensure that work on products is authorized and agreed with the team

To report progress to the Project Board

To ensure that the Business Case is kept under review

To sign off completed Work Packages

On which environment is PRINCE2 based?

Programme

Information technology

Procurement

Customer/supplier

Which is a minimum requirement for applying the risk theme?

To escalate identified threats to the project board

To establish a risk budget to fund responses to risks

To record identified threats in a risk register

To assign risk actionees to undertake planned risk responses

Which is a type of issue?

Identified threat

Problem/concern

Exception Report

Follow-on action recommendation

Which is one of the four integrated elements within PRINCE2?

Quality

Role descriptions

Product descriptions

Processes

Which describes the 'implement' step within the recommended risk management procedure?

Project support allocates the risk budget to fund the selected risk responses

The risk owner and the risk actionee carry out activities to control and deal with the risk

The risk owner decides the best response to control the risk

The project manager formulates the risk management approach

Which product summarizes progress and is used to decide whether to continue with the project?

Checkpoint Report

End Stage Report

End Project Report

Product Status Account

What must be recorded in the project initiation documentation to meet the minimum requirements for applying the progress theme?

The tolerance areas that will not be controlled

The overall approach to managing by exception

The tailoring required for progress reports

The levels of management control that will be used

Which is a task of 'defining and analyzing products'?

Analyze the risks

Create the product flow diagram

Design the plan

Prepare the schedule

Which statement applies to Stage Plans?

They always have the same duration as the Project Plan

They assist the Project Manager in day-to-day management and control of the project

They provide a baseline against which the Project Board monitors overall progress

They are produced at the same time as the Project Initiation Documentation

Which product establishes the baseline against which the project's actual performance is compared?

Project Initiation Documentation

Product Status Account

Configuration Item Record

Project Brief

What is an output?

A negative outcome

The result of the change derived from using the project's products

Any of the project's specialist products

The measurable improvement resulting from an outcome

What is likely to be avoided by applying the 'tailor to suit the project' principle?

Procurement procedures

Unnecessary management effort

Project risks

Training

What happens within the Managing a Stage Boundary process?

Issue Reports created during the current stage are escalated

Approvals are provided for all completed products

Progress is reviewed periodically against the Stage Plan

Business justification for the project is reviewed

Which statement about the project support role is CORRECT?

It can be combined with the project assurance role

It is an optional role for a PRINCE2 project

It produces checkpoint reports for the project manager

It can be performed by the project manager

Which theme is applied to ensure that a project is desirable, viable and achievable?

Organization

Progress

Risk

Business Case

Which is a purpose of the 'closing a project' process?

To define the handover procedures for the project's products

To provide the project board with sufficient information to confirm continued business justification

To inform the project board that the final stage is about to start

To provide a fixed point at which acceptance of the project product is confirmed

Which is a purpose of a project brief?

To confirm that the project is able to deliver the detailed business case

To define the quality techniques to be applied during the project

To capture lessons from previous projects

To document a common understanding of the starting point for the project

What does applying the 'manage by stages' principle ensure?

That the project is only started and continued if it is desirable, viable and achievable

That the project management team understands what they are accountable for

That the customer's quality expectations and acceptance criteria are captured and agreed

That the project is properly initiated before work begins on delivery of the project's outputs

Which statement describes the 'directing a project' process?

It ensures there are regular progress meetings

It enables the project board to assure that there is continued business justification

It begins on completion of the 'initiating a project' process

It covers the day-to-day activities of the project manager

Which statement about acceptance criteria is CORRECT?

Acceptance criteria are less specific and precise than customer's quality expectations

After acceptance criteria are agreed, they CANNOT be changed

Acceptance criteria should be agreed between the customer and the supplier

Acceptance criteria are used to produce the customer's quality expectations

Which management stages must a PRINCE2 project consist of, as a minimum?

At least one stage for developing products, and a closing stage

Initiation, and at least one other stage for the rest of the project

Initiation, at least one stage for developing products, and a closing stage

Starting up, initiation, and at least one other stage for the rest of the project

Which is a purpose of a risk budget?

To fund the costs of implementing risk responses

To fund the cost of analyzing requests for change

To fund the costs of identifying risks to the project

To fund risk management activities defined in the risk management procedure

In which process is authorization given to deliver the project's products?

Directing a project

Starting up a project

Managing a stage boundary

Initiating a project

Which process provides the project board with the information it requires in order to commit resources to the project?

Managing product delivery

Directing a project

Initiating a project

Controlling a stage

Which process includes the acceptance and execution of project work by external suppliers?

Controlling a Stage

Directing a Project

Managing a Stage Boundary

Managing Product Delivery

Which is a purpose of the change theme?

To prevent changes to what was agreed in the project initiation documentation

To ensure any potential changes to baselined products are controlled

To assess and control a project's threats and opportunities

To identify changes needed to the project as a result of acting on lessons

Which is a purpose of the 'starting up a project' process?

To establish whether the project plan can meet the required target dates

To confirm to corporate, programme management or customer that quality expectations will be met

To assemble the project initiation documentation so the project can be initiated

To ensure that the prerequisites for initiating the project are in place

Which is a purpose of the quality theme?

To establish the mechanisms to judge whether a project is desirable and achievable

To control uncertainty to improve the ability of the project to succeed

To establish mechanisms to control any unacceptable deviation

To look for ways to improve the effectiveness of the management of the project

Which is a purpose of the risk management approach?

To summarize exposure to strategic, programme, project and operational risks

To define the techniques to be used when assessing project risks

To identify suitable risk owners for each of the project risks

To recommend responses for each of the project risks

Which document is used to identify interested parties that need to be informed of project closure?

Communication management approach

Project brief

Change control approach

End project report

What is an advantage of applying the 'learn from experience' principle?

It allows the project manager to delegate time tolerances to the team managers

It allows the project team to fully understand their roles and responsibilities

It allows the project team to identify improvements to be made during the project

It allows the project board to delegate cost tolerances to the project manager

Which type of issue should be raised if a new product is required after a team has started work?

An off-specification

A concern

A request for change

A problem

Which is a purpose of an End Stage Report?

To inform the Project Board when a Stage Plan is forecast to exceed tolerance levels

To provide a summary of stage status to the Project Board at defined intervals

To summarize the quality management activities that are planned during the stage

To summarize performance so that the Project Board can decide what to do next

Which theme provides information on what is required, how it will be achieved and by whom?

Plans

Business Case

Quality

Organization

How many management stages should a PRINCE2 project consist of?

At least one management stage to cover the project and a closing stage

Start up stage, initiation stage and a closing stage

Start up stage, initiation stage and at least one other management stage to cover the remainder of the project

Initiation stage and at least one other management stage to cover the remainder of the project

Which is a minimum requirement for applying the business case theme?

To document the responsibility for defining the standards for the business case

To appoint a senior user from an area of the business impacted by the project

To have the benefits management approach approved by the participants of benefits reviews

To delegate the development of the business justification to the project manager

The use of which level(s) of plan is recommended by PRINCE2?

Project Plan, Stage Plan, Team Plan and Exception Plan

Project Plan and Stage Plan

Project Plan, Stage Plan and Team Plan

Project Plan

Which is a purpose of the Risk Management Strategy?

To recommend responses for each of the project risks

To define the techniques to be used when assessing project risks

To identify suitable risk owners for each of the project risks

To summarize exposure to strategic, programme, project and operational risks

Which is a benefit of applying the 'manage by stages' principle?

The project management team will understand the tolerances allowed

The project management team will understand the customer's expectations

The project will have review and decision points so that progress can be assessed

The key stakeholders in the project will have representation on the project board

What should the Executive check before the project is initiated?

That all Work Packages have been authorized

That the contribution of the project to corporate objectives is understood

That the Project Plan has been approved

That the Project Initiation Documentation is complete

What should a risk budget be used to fund?

Responses to remaining open risks after the project has been closed

Specific management responses to a project's threats and opportunities

Capturing identified threats and opportunities in the Risk Register

Producing risk summaries for inclusion in Highlight Reports

Who sets the project tolerances?

Corporate/programme management

Project Manager

Executive

Project Board

PRINCE2 plans are designed to meet the needs of the different levels in the project organization. Why is this a benefit?

It ensures stakeholders are properly represented

It ensures that one plan will meet everyone’s needs

It improves communication and control

It reduces the levels of management required in the project organization

Which characteristic distinguishes a project from regular business operations?

It incurs cost

It produces benefits

It manages stakeholders

It introduces business change

What should be provided by corporate or programme management before the Starting up a Project process commences?

A Project Brief with details outlining the project approach

The Project Initiation Documentation

Sufficient information to identify the prospective Executive

Authority to initiate a project

In which product are the time and cost tolerances defined for work that is managed by a Team Manager?

Stage Plan

Team Plan

Work Package

Product Description

Identify the missing words in the following sentence. The six aspects of project performance to be managed are [ ? ], costs, timescales and scope.

benefits, change, risk

benefits, quality, risk

change, quality, risk

benefits, change, quality

Which regular report provides the project board with a summary of stage status?

Lessons report

Product status account

Highlight report

Checkpoint report

How should a Team Manager escalate a suggestion for an improvement to a product?

Raise an Exception Report

Include details in a Checkpoint Report

Raise an issue

Include details in a Highlight Report

Which role is responsible for authorizing work to be completed within a stage?

Team Manager

Project Manager

Project Support

Project Assurance

Where should a Project Manager record informal issues?

Checkpoint Report

Daily Log

Issue Register

Risk Register

Which is a purpose of a quality management approach?

To summarize the planned quality management activities

To define the customer's quality expectations for the project

To define the quality standards to be applied to a project

To identify the level of quality required for each of the project's products

Which is a purpose of the Communication Management Strategy?

To identify the communications required from the Team Manager(s) to the Project Board

To define the structure of responsibilities in support of effective decision-making in a project

To identify how and by whom the project’s products will be controlled and protected

To define the method of communication between the project and its stakeholders

Which two statements describe a highlight report? 1. It provides a summary of the stage status 2. It is used by the project board to monitor the progress of the stage and project 3. It is produced by the project manager when a new risk is identified . 4. It is used by the project manager to escalate an exception

1 and 2

1 and 4

2 and 3

3 and 4

Which is an objective of the quality review technique?

To develop and improve the specification of a product through continuous assessment

To update the status in the Configuration Item Record when a product is signed-off

To agree any changes required to the baselined product

To involve key interested parties to promote wider acceptance of the product

60 Questions